University Accounting Services

The University Accounting Services is a trusted advisor working in partnership with faculty, staff, and students to enhance the financial stewardship of the campus and to uphold the public's trust in the institution and mission of SFSU.

All units in the University Accounting Services are committed to:

  • Compliance with institutional policies, applicable laws and regulations, Generally Accepted Accounting Principles (GAAP), and Governmental Accounting Standards Board (GASB) to safeguard University assets.
  • Accuracy and timeliness of all financial information
  • Working closely with our customers to provide timely answers and problem resolution.
  • Training programs that educate the campus business managers and staff with CSU financial policies and procedures.

Location & Hours:

1600 Holloway Avenue, Admin Building, 3rd floor, RM 350/358, San Francisco, CA 94132
Monday through Friday
9:00AM - 5:00PM

If you have questions please contact: accounting@sfsu.edu.

 

Accounting Announcements

Accounting Monthly Notification: 

November 2024 is now closed effective December 12, 2024

 

Accounting Quick Links:  

Access Request Forms

*Please submit your completed access request form(s) to the IT Service Portal through the links below

CONTACTS
RESOURCES & TRAINING
FORMS & DOCUMENTS
JOURNAL ENTRY
POLICIES & PROCEDURES
REQUEST(S) SUBMISSION

What We Do

Governmental Accounting is dedicated to provide efficient supports, guidance, and customer services to students, faculty, staff and members beyond campus community.  Our team compiles meticulous financial records in accordance with CSU policies and accounting standards to support University financial reporting and operational management.

Services Provided:

  • State Agency and CSU Financial Reporting
  • University Bank Reconciliation
  • Stop Payment and Affidavit of Forgery
  • University Payroll Reconciliation and Employee Receivable
  • University Recharges and Cost Recovery Fund Transfer
  • 3rd Party Operating Fund Invoicing and Interagency Receivable
  • Stale Dated Check/Warrant Claim Administration
  • Campus-wide Journal Entries
  • Finance Data Warehouse Training and Support
  • CFS Billing and Receivable Training and Support

Contacts

Trust Fund Accounting provides accounting services and guidance to the campus community by maintaining quality financial data, ensuring the integrity of the financial transactions, and providing timely reconciliations and analysis is comprised of three units:

  1. Trust & Special Project Accounting  provides assistance to the departments and colleges with accounting matters related to Miscellaneous Trust Fund, Self-supporting funds, IRA, and Lottery.
  2. Grants & Contracts Accounting handles cash management and financial reporting for Federal, State, Local, and non-profit funded research and non-research grants
  3. Financial Aid Accounting provides cash management, scholarship billing, facilitating legal and Generally Accepted Accounting Principles (GAAP) closing, and financial reporting services for State and Federal Grant, loan, Scholarship and Work Study Student Financial Aid Programs. 

Services Provided:

  • Trust Fund Agreement Maintenance
  • University Small Grant Budget Request
  • Trust Fund Cash and Fund Balance Monitor
  • Trust Fund Payment Certification
  • Petty Cash Verification
  • Wire Transfer
  • Interagency Financial Transactions Request (IFT)
  • Campus-wide Journal  Entry Request
  • Scholarship Award Request/Scholarship check refund request
  • ORSP Budget and Actual Fund & Expense Transfer
  • ORSP Project Setup, Management, and Close Out
  • Externally Funded Grant and Financial Aid Drawdown & Financial Reporting
  • University Parking Tax and Sales Tax Reconciliation
  • Systemwide Investment Fund Trust (SWIFT) Earnings Distributions
  • University Risk Pool Cost Recovery
  • 3rd Party Trust Fund, ORSP Grants & Contracts, Scholarship Invoicing, and Account Receivable
  • Finance Data Warehouse Training and Support
  • Prepare the Supplement FISAP Report
  • Federal Work Study Reporting and Scholarship Data Reporting

Contacts

 

The Financial Reporting team serves the campus community by processing a variety of financial transactions including journal reclassifications, chartfield value request/maintenance, month-end and year-end closing of the general ledger, financial audits and preparation of campus financial statements. We ensure that the University operates and complies with standard accounting and regulatory practices by creating an environment that fosters financial integrity and timeliness. Our team provides administrative and fiscal support by providing accurate and prompt customer service to the members and departments of the campus community.

Services Provided:

  • Coordination of closing accounting ledger for month-end, year-end close and Generally Accepted Accounting Principle (GAAP) financial reporting
  • Creation and maintenance of Fund, Account, Project, Program, and Class chartfield values.
  • Monthly, quarterly and annual submission Financial Information Reporting Management System (FIRMS) for Systemwide reporting
  • Annual reporting to the State Controller’s Office
  • Journal entries to reclassify, correct or transfer ‘Actuals’ transactions

Contacts:

Audits: GAAP Financial Statement Audit, Single Audit (A-133), System-wide Revenue Bond (SRB)

Capital Asset Reporting

CFS Chartfield Value Request/Maintenance

Leases